How To Use Excel Pivot Tables

Pin tables are one of Excel's almost powerful features. A pivot table allows you lot to extract the significance from a large, detailed information fix.

Our data set consists of 213 records and half dozen fields. Club ID, Product, Category, Amount, Date and Land.

Pivot Table Data in Excel

Insert a Pivot Table

To insert a pivot table, execute the following steps.

i. Click whatsoever single cell inside the data ready.

2. On the Insert tab, in the Tables grouping, click PivotTable.

Insert Excel Pivot Table

The following dialog box appears. Excel automatically selects the data for you. The default location for a new pin table is New Worksheet.

3. Click OK.

Create PivotTable Dialog Box

Drag fields

The PivotTable Fields pane appears. To get the full amount exported of each product, elevate the following fields to the dissimilar areas.

i. Production field to the Rows surface area.

2. Amount field to the Values expanse.

3. Country field to the Filters area.

Drag Fields to Areas

Below you lot can find the pivot tabular array. Bananas are our main export product. That's how easy pivot tables can exist!

Pivot Table

Sort

To get Banana at the top of the list, sort the pivot table.

1. Click any jail cell inside the Sum of Amount cavalcade.

ii. Right click and click on Sort, Sort Largest to Smallest.

Sort Largest to Smallest

Result.

Sorted Pivot Table

Filter

Because nosotros added the Land field to the Filters surface area, we can filter this pivot table by Country. For case, which products do we export the most to France?

i. Click the filter drop-down and select France.

Event. Apples are our main export product to France.

Filtered Pivot Table

Note: you can use the standard filter (triangle adjacent to Row Labels) to only evidence the amounts of specific products.

Change Summary Calculation

By default, Excel summarizes your information past either summing or counting the items. To alter the type of calculation that you want to use, execute the following steps.

ane. Click any cell inside the Sum of Amount column.

2. Right click and click on Value Field Settings.

Value Field Settings

3. Choose the type of adding you lot want to use. For example, click Count.

Summarize Value Field By

4. Click OK.

Consequence. 16 out of the 28 orders to France were 'Apple' orders.

Count

2-dimensional Pivot Table

If you elevate a field to the Rows area and Columns area, you lot can create a ii-dimensional pivot table. First, insert a pivot table. Next, to get the total corporeality exported to each country, of each product, drag the following fields to the different areas.

ane. Country field to the Rows area.

2. Product field to the Columns area.

iii. Amount field to the Values expanse.

4. Category field to the Filters area.

Create Two-dimensional Pivot Table

Below you can find the 2-dimensional pivot table.

Two-dimensional Pivot Table in Excel

To easily compare these numbers, create a pivot nautical chart and apply a filter. Maybe this is one stride too far for y'all at this stage, just it shows you one of the many other powerful pin table features Excel has to offer.

Pivot Chart